Educator’s Role in Ensuring Safe School Excursions

’23 dead in Nepal student bus crash– New Straits Times, 22 December, 2018 [1]

 ‘School trip takes a horrific turn’– The Star, 25 March, 2014 [2]

How do you feel after reading these headlines? Insecure and uncertain? Thinking of cancelling the school excursion that you had in mind before this? Thinking about what you can do to make sure that your excursion will go on smoothly?

Putting aside the risks, there is no doubt about the advantages of school excursions. Nothing beats the experiential learning that it provides for learners. School excursions can serve as a culminating experience, as a catalyst to stimulate interest in a new topic, or for the learners to engage in the real world with the opportunity to share different perspectives with experienced worker from the related field. [3]

With that in mind, how can educators minimize risks in school excursions? Let’s take a look at our top 5 tips to ensure safe school excursions.




Planning is always the key. Apart from educational objectives, the other aspect to consider while planning your school excursions is risk management planning, which includes road safety education, first aid education, learner’s physical limitation, awareness of emergency numbers, transportation, weather forecast and communication. If possible, visit the Place of Interest (POI) yourself beforehand as studying the environment will help you plan for your excursion risk management. Also, do not forget to design, tailor and follow your school’s procedure for approval.

According to Kim Werner, first-grade teacher at Moscow Elementary Center in Pennsylvania and a veteran of more than 20 field trips, the key is in the details. “Be prepared. Know anything and everything about where you are going. Find out medical information about your students. Keep multiple copies of your information (class and group lists, reservation and transportation information) and keep a check-list to refer to often.” [4]





Safety procedures are crucially important to keep the excursion safe and enjoyable. Be sure to brief your learners about the emergency procedures, preparation for weather conditions, staying with a group or a partner, and letting them know the nearest locations for medical services and police stations. Remember to review all the procedures with your learners way before the school excursion as accidents can be preventable with proper guidelines.

Other than that, focus also on the consequences of violating the safety rules. Both the educator and learners should be responsible to look out for one other. One effective

way for the learners to understand the importance of safety is to involve them in the discussion about safety precautions and consequences. Depending on the age of the learners, you can either make them do their research about the POI or you can list out the potential hazards to be discussed together.



Parents Communication


Make sure to receive parents/guardian’s approval before their children participate in any school excursions. Parents should be updated with all important information before, during and after the excursion. Effective parental communication system will be helpful for both parties to ensure school gets updated children’s medical and health information, and to allay parents’ fears and worries during the excursion. With current technology, many social apps could be utilised for efficient real-time communication (eg: creating a group chat specifically for the excursion).





Never ever let your guard down. During school excursions, it is most likely that your learners will be having tonnes of fun exploring and discovering the new environment; and as you know, accidents can happen when you least expect it. The situation could be worse if you lose a learner from the excursion! Therefore, appoint a ‘counter’ to help you with the head counting every single time when everyone arrives and leaves a POI. Stay alert- better be safe than sorry!



Find Service


Creating a smooth and unforgettable learning experience for the learners can be collaborated with an experienced EduTravel operator. There are many companies now that serve as a middle person to plan the entire school excursions- sorting out the transportation, accommodation and activities, based on your school’s learning syllabus. However, it is critical to find a trusted and experienced operator that is committed to safety above all else, has a systematic risk assessment framework, and takes the extra effort in inspecting the POIs beforehand to ensure on-the-ground understanding of the risks and hazards.

In Malaysia, BeED is an EduTech company that provides a dedicated team of trained professionals to help customize education trips that best suit every institution’s individual needs and preferences. Whether it be a local trip or an excursion abroad, BeED is the one-stop edutravel company that specializes in A-Z school excursion planning and helps mitigate risks with their thorough risk assessments. Besides that, BeED strives to minimize educator workload, promotes community engagement and cultural exploration to lead to an overall improvement of the teaching and learning process.


To understand more about BeED, check out their website at and do contact them at if you need any help with your school excursion planning!




[1] AFP. “23 dead in Nepal student bus crash.” New Straits Times. 22 Dec. 2018.

[2] Joibi, Natasha and Murad, Dina. “School trip takes a horrific turn.” The Star Online. 25 Mar 2014.

[3] Carroll, Kathleen. “A Guide to Great Field Trips.” Skyhorse Publishing. 2014. Web. 11 Mar. 2019.

[4] NEA Member Benefits. “5 Tips for Successful Class Field Trips.” NEA Member Benefits. Web. 11 Mar. 2019.

Media: Effective Packaging of Information

In our daily lives, the transference of information is inevitable. The way we choose to transfer can vary greatly in methods and effort required, ranging from something as simple as a fax to a complex documentary. The primary aim in simple terms would be to deliver a message. More importantly, the final objective is to have a targeted audience learn something you want them to. This can be applied to education, treating information as a “product” to target our consumers – “The Learners”. Continue reading “Media: Effective Packaging of Information”

Why do we hate certain subjects?

“I wished I had better teachers during my study of (insert hated subject here). I could have had a whole different perspective and attitude towards the subjects I hated.”

Sounds familiar? How many of you wished you had a better Math teacher? Or wished u had a different outlook on “boring history”?
This seems to be especially true with people that are educated in Asian countries or those that have attended more traditional forms of schooling. Continue reading “Why do we hate certain subjects?”

Grasping Knowledge

“Ah! I can’t seem to recall what it is about but I vaguely remember studying it in school.” How often has this happened to you or someone else?

Have you ever wondered if all those years spent reading, memorizing and learning was effective enough? Also, how much information was actually understood and stayed as a form of knowledge inside your head? Yes, it’s a given that our minds are not all great and perfect, but we are a uniquely intelligent species that if given the right approach, our brains can engage very well. Continue reading “Grasping Knowledge”

Syllabus and Curriculum? Same Thing?

Yes? No? Maybe…?

In my 10 years working as an educator, I have encountered many that are oblivious to the differences between syllabus and curriculum. This is especially true when I talk to parents and they tend to mix the words around thinking it gives the same meaning. It is one of those scenarios where people confuse terms with similar meaning like admit and confess or belief and faith. Continue reading “Syllabus and Curriculum? Same Thing?”

Context into Content: Using Lenses

As we look around us, all types of content are scattered surrounding us. A content generally refers to differing communicating medians that have information in them. This said information is often times approached at its face value or the general consensus of society if one does not understand the importance of context. Approaching information this way is one of the unproductive habits that we as a society practice as it misleads. It is important to see beyond the surface when we are given information, as infamous saying goes: never judge a book by its cover. Continue reading “Context into Content: Using Lenses”

Parental Guide: Are we all forgetting one important element in discipline?

As parents, we place so much emphasis on the growth of our kids. Personally, I spend so much on parental guidance books constantly or even expensive educational toys and resources for my kids just to ensure that they will grow up to be successful adults. Others even work extra jobs just to provide rare (and rather expensive) opportunities like piano and fencing lessons to their children that even we as the parents, never even had the opportunity to think about it whilst growing up. Our instincts to want give give our child the best as parents is unparalleled. After all, our kids are not simply just the future but rather… the center of our universe as parents. Continue reading “Parental Guide: Are we all forgetting one important element in discipline?”

The Primary Fuel of Healthy Growth – an Inquisitive Attitude

“The important thing is not to stop questioning. Curiosity has its own reason for existing.”- Albert Einstein

From the moment an infant gains consciousness towards the end of an adult’s life, it is within our nature to be curious of our surroundings. Be it a toddler responding to peculiar sounds or a distinguished researcher trying to crack the mysteries of the universe, we are constantly intrigued by the unknown and as a result, drawn to understand it. This said curiosity draws us to learn and more importantly discover our surroundings. Continue reading “The Primary Fuel of Healthy Growth – an Inquisitive Attitude”